Job Description

Human Resources Administrative Assistant

Accountability: This position reports directly to the Senior Global Immigration, Labor Relations Lead

Essential Job Functions

• Provide administrative and HR support to an H.R. team of 6 people.
• Assist with immigration-related administrative tasks, including organizing case files, maintaining immigration records, tracking expirations, and preparing documentation for audits.
• Assist with I-9 compliance efforts, including file maintenance, internal audits, reverification tracking, and document organization under HR supervision.
• Assist with maintaining H-1B Public Access Files (PAFs) and other compliance documentation in accordance with Department of Labor requirements.
• Perform periodic audits of HR, immigration, and benefits files to ensure required documentation is complete, accurate, and properly filed.
• Maintain and update employee data in the firm's Human Resources system of record and internal platforms.
• Provide administrative support to the Benefits Manager, including benefits enrollment tracking, documentation processing, and responding to routine employee inquiries by escalating as appropriate.
• Maintain accurate logs, trackers, and organized project folders for HR, immigration, and benefits initiatives.
• Exercise discretion, confidentiality, and professionalism in handling sensitive employee and immigration-related information.
• Promote high professional standards, positive interpersonal relations, and a solution-oriented mindset in all interactions.

Qualifications

• Current enrollment in an accredited undergraduate or graduate Human Resources, Business Administration, Industrial/Organizational Psychology or related program.
• Excellent working knowledge of Microsoft Word, Outlook, and Excel
• Excellent interpersonal and written communication skills at all levels of an organization
• Ability to prioritize daily tasks and multitask efficiently.
• Excellent organization and time management skills
• Ability to meet deadlines and work in a team environment.
• Demonstrated ability to always represent the firm in a professional manner and follow applicable company guidelines and policies as described in the firm's Employee Handbook.

Work Environment: This position requires you to be in person in our New York office 5 days per week.

Pay Range: $22.00 - $25.00 Hourly

Why KPF?

• Career Growth: Opportunities for training, development, and career progression.
• Company Culture: Collaborative, high-performance environment with a focus on innovation and excellence.
• Benefits: Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off, Architectural Registration Exam (ARE) support and other perks.

To Apply: Applications submitted without a resume and portfolio via the KPF Career Site will not be considered.

KPF is an equal opportunity employer.

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